Google Doc Sharing View-Only Permissions

Departments that would like to set restrictive permissions on google documents shared with student workers or employees can use these settings to do so.

If you want to share a Google doc with another person but only want to provide view-only permissions, please follow the instructions below.

Reminder: You can only change permissions of a doc that you are an owner of.

1. Open Google doc and click  in top right-hand corner
2. Select Advanced at the bottom right-hand corner of the box > Type in the email address of the person you are trying to share the doc with
3. Click  and select 'Can View' from the drop-down menu. The icon should change to 
4. Select the following options if you do not want users to edit, download, print, or copy the material: 
5. Select Send
6. If you would like to set an expiration on the doc hover your cursor to the left of the eye icon until the  icon appears > Select the preferred expiration then save changes.

The Google doc should now be shared with the specified person as view-only access. You can edit the permissions at any time by going back to the  option. You must select advanced to change the permissions.