Using Zoom to record to Mediasite

This guide explains how to use the direct integration between Zoom and Mediasite. By following these steps, you can have your Zoom cloud recordings automatically sent to your "My Mediasite" library, streamlining your workflow for managing and sharing video content.

Purpose: This guide explains how to configure a Zoom meeting to automatically record to the cloud and have the final video delivered directly to a specific Mediasite Catalog within a Canvas course. This automates the process of making recordings available to students in Canvas.

1. Why Use This Automation?

Sending your Zoom recordings directly to a Mediasite Catalog offers several key advantages:

• Advanced Tools: You can use Mediasite's powerful editing and management tools on your recording.

• Permanent Storage: Videos in Mediasite do not expire, unlike standard Zoom cloud recordings which may have a retention limit.

• Automatic Captions: The recording will be automatically captioned using Zoom's high-quality transcription service at no cost.

2. Prerequisites - Before You Schedule Your Meeting

Before you can set up the automation, you must complete three preliminary steps.

1. Ensure you have an active MyMediasite account. You must have logged into the MyMediasite portal at least once to have an active account. For instructions, please see the guide: Access My Mediasite via Canvas.

2. Activate the Mediasite Catalog in your target Canvas course. The recording needs a destination. Ensure the catalog is enabled in the course where you want the video to appear. For instructions, please see the guide: Activate Mediasite Catalog in a Canvas Section.

3. Locate and copy your Course Module ID. This ID tells Zoom exactly which Canvas course catalog to send the recording to. You can find this ID in two places:

   • Method A (In the Catalog): Navigate to the Mediasite Catalog link in your Canvas course. The Module ID is listed at the top of the page in parentheses. (A screenshot showing the Module ID in the catalog title would be highly effective here.)

   • Method B (In Course Settings): Navigate to your Canvas course and click on Settings in the course navigation menu. The Module ID is listed as the SIS ID.

3. Configuring the Zoom Meeting for Automatic Delivery

The recommended method for course-related meetings is to schedule them directly within Canvas to ensure they are associated with the correct course.

1. Log into Canvas and navigate to your course.

2. In the course navigation menu on the left, click on the Zoom link.

3. The Zoom LTI page will load. Click the Schedule a New Meeting button.

4. Configure your standard meeting settings (Topic, Date, Time, etc.).

5. Scroll down to the Meeting Options section.

6. Check the box for Record the meeting automatically.

7. Once the box is checked, ensure the In the cloud option is selected.

8. Additional options will appear. Find the dropdown menu labeled Import to Mediasite and select Yes.

9. Choose your delivery destination:

   • To deliver to a specific Canvas Catalog: Paste the Module ID you copied during the prerequisite step into the Module ID text field.

   • To deliver ONLY to your personal MyMediasite library: Leave the Module ID text field blank. The recording will be sent to your private library and will not appear in any Canvas course automatically.

10. Click Save.

4. What to Expect After Your Meeting Ends

After you have finished your session and clicked the End Meeting button, the import process will begin, but the timing is important.

• Crucial Timing Information: The automatic import process will NOT begin until after the scheduled end time of your meeting has passed.

• Example: You schedule a meeting from 1:00 PM to 2:00 PM, but you finish early and end it at 1:30 PM. The automated import to Mediasite will not start until after 2:00 PM.

Once the process begins, it may take several hours for the video and its captions to become available in your Mediasite Catalog.

5. University Policy on Student Privacy (FERPA)

Regardless of your methodology or approach, recorded lectures with students (in which their name, voice, and/or video is used) should not be downloaded or reused in any other course, section, or semester or shared with anyone outside of those registered for that particular course section. Doing so is a violation of student privacy and FERPA regulations.

If you suspect that one of your lectures may not be FERPA compliant (e.g., it contains student presentations or a view of the gradebook), it is your responsibility to contact OIT immediately for assistance in removing the offending content at 561-297-4003 or by submitting a request at https://helpdesk.fau.edu.