Meetings, Teams, Channels, and Guests

This article explains how to create Microsoft Teams meetings, create a team, add members or guests, manage guest permissions, and recover a deleted Teams channel.
Before you begin: Some Microsoft Teams options may vary depending on your Teams layout, app version, account permissions, and FAU configuration. If you do not see an option listed below, you may not have permission to complete that action.

Create a Teams Meeting ▾

You can create a Microsoft Teams meeting from the Teams calendar or from Outlook.

Create a meeting from Microsoft Teams

  1. Open Microsoft Teams.
  2. Select Calendar.
  3. Select New meeting, or select a time on the calendar.
  4. Enter the meeting title, date, time, attendees, and any additional meeting details.
  5. Select Save or Send.
  6. A Teams meeting link will be included with the meeting invite.

Create a meeting from Outlook for Windows

  1. Open Outlook.
  2. Open the Calendar.
  3. Select New Meeting.
  4. Select Teams Meeting.
  5. Add the meeting title, attendees, date, time, and details.
  6. Select Send.

Create a meeting from Outlook for Mac

  1. Open Outlook for Mac.
  2. Open the Calendar.
  3. Select New Event or Meeting.
  4. Select the Teams Meeting option.
  5. Add the meeting title, attendees, date, time, and details.
  6. Select Send.
Note: If you do not see the Teams Meeting option in Outlook, confirm that Microsoft Teams is installed, that you are signed in with your FAU account, and that Outlook is connected to your Microsoft 365 mailbox.

Create a Team ▾

A team is a shared workspace for conversations, files, meetings, channels, and collaboration.

  1. Open Microsoft Teams.
  2. Select Teams or the area where your teams and channels are listed.
  3. Select Join or create team, Create team, or New team, depending on your Teams layout.
  4. Choose whether to create a team from scratch, from a template, or from an existing team or Microsoft 365 group, if those options are available.
  5. Enter a team name and optional description.
  6. Choose the privacy setting, if prompted.
  7. Select Create or Next.
  8. Add members, if prompted, or add members after the team is created.
Note: FAU may restrict who can create teams. If you do not see the option to create a team, contact the Help Desk or your IT support team for assistance.

Add Members or Guests to a Team ▾

Team owners can add members to a team. Guest access for external users depends on FAU settings and whether guest access is enabled.

Add a member

  1. Open Microsoft Teams.
  2. Go to the team you want to update.
  3. Select More options next to the team name.
  4. Select Add member.
  5. Enter the person's name, email address, distribution list, security group, or Microsoft 365 group, if available.
  6. Select Add.

Add a guest or external user

  1. Open Microsoft Teams.
  2. Go to the team you want to update.
  3. Select More options next to the team name.
  4. Select Add member.
  5. Enter the guest's full email address.
  6. If prompted, add the guest's display name.
  7. Select Add.
Note: If you receive an error or Teams cannot find the guest, guest access may not be enabled or allowed for that team or account. Contact the Help Desk or your IT support team for assistance.
Important: Guests have fewer capabilities than team members and team owners. Access to team content should be reviewed regularly by the team owner.

Identify Guests and Manage Guest Permissions ▾

Identify guests on a team

Guests are usually identified with the word Guest next to their name. Team owners can also review team membership from the team management area.

  1. Go to the team name.
  2. Select More options.
  3. Select Manage team.
  4. Open the Members tab to review members, guests, and roles.

Manage guest permissions

Team owners can manage certain guest permissions for a team.

  1. Go to the team name.
  2. Select More options.
  3. Select Manage team.
  4. Select Settings.
  5. Open or expand Guest permissions.
  6. Check or uncheck the permissions you want to allow.
Note: Available guest permission options may vary depending on FAU settings and Microsoft Teams configuration.

Recover a Deleted Channel ▾

If a Teams channel was accidentally deleted, a team owner may be able to restore it from the team management area.

  1. Open Microsoft Teams.
  2. Go to the team that contained the deleted channel.
  3. Select More options next to the team name.
  4. Select Manage team.
  5. Open the Channels tab.
  6. Look for the channel in the Deleted section.
  7. Select Restore.

After the channel is restored, the channel conversations, files, and tabs should be restored as well.

Note: If you do not see the deleted channel or the restore option, you may not have permission to restore it, or the channel may no longer be available for recovery.

Troubleshooting ▾

  • If you do not see Calendar in Teams, try using Outlook to create the Teams meeting.
  • If you do not see the Teams Meeting option in Outlook, confirm that Microsoft Teams is installed and that you are signed in with your FAU account.
  • If you cannot create a team, FAU may restrict team creation for your account.
  • If you cannot add a member or guest, confirm that you are a team owner and that the user is allowed to be added.
  • If you cannot add an external guest, guest access may not be enabled or allowed for your account, team, or organization.
  • If you cannot restore a deleted channel, confirm that you are a team owner and that the channel is still available for recovery.

Still Need Help?

If you need help creating Teams meetings, managing teams or guests, or recovering a deleted channel, please contact the Help Desk at 561-297-3999 for assistance.

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