Schedule a Meeting

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Method A: Scheduling from Canvas (For Course Meetings)

This is the best method for scheduling all your class sessions, review sessions, and virtual office hours. It automatically makes the meeting available to your students within the course.

  1. Log into Canvas and navigate to your course.
  2. In the course navigation menu on the left, click on the Zoom link.
  3. In the top-right corner of the Zoom page, click the blue + Schedule a New Meeting button. (Image: Screenshot of the Zoom LTI page in Canvas with an arrow pointing to the "+ Schedule a New Meeting" button.)
  4. Fill out the meeting details. The most important settings are:
    • Topic: By default, this is your course name. You can edit it to be more specific (e.g., "Week 3 Lecture," "Midterm Review Session").
    • When: Choose the date and start time. For weekly classes, check the Recurring meeting box and set the recurrence (e.g., Repeats Weekly, every Tuesday and Thursday).
    • Security (Crucial): A Waiting Room or Passcode is required. The Waiting Room is highly recommended as it gives you full control over who enters your class session.
    • Options: Click "Show" to see more options. You may want to consider enabling Record the meeting automatically and saving it to the cloud.
  5. When you are finished, scroll to the bottom and click the blue Save button.

Method B: Scheduling from the FAU Zoom Web Portal (For Non-Course Meetings)

Use this method for meetings that are not tied to a specific course, such as committee meetings, research collaborations, or administrative work.

  1. Open your web browser and go to the FAU Zoom portal: https://fau-edu.zoom.us
  2. Click Sign In and log in with your FAUNet ID and password.
  3. On the left-hand menu, click Meetings, then click the blue + Schedule a Meeting button.
  4. Fill out the meeting details as described in the section above (Topic, When, Security, etc.).
  5. When you are finished, scroll to the bottom and click the blue Save button.

Inviting Your Participants

How you invite participants depends on which method you used to schedule.

  • If you used Method A (Canvas): No extra steps are needed. The meeting is automatically added to the Canvas Calendar, and students can always find the link by clicking on the "Zoom" section of your course.

  • If you used Method B (Web Portal): You must manually send the invitation. After saving the meeting, you will be on the confirmation page.

    1. Look for the Invite Link field and click the Copy icon next to it.
    2. Paste this link into an email, a calendar invitation, or other communication to your participants. 

NEVER POST ZOOM MEETING LINKS PUBLICLY (Facebook, Twitter, FAU Events Calendar)

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