Record Your Zoom Meeting

Important: Who Can Record to the Cloud?

Please read this before you begin. Recording permissions at FAU are specific to your role:

  • Faculty and Staff: Your FAU accounts can record to the Zoom Cloud. This is the primary, recommended method. Cloud recordings are stored securely online, are easy to share, and are not at risk of being lost.
  • Students: Your FAU Pro accounts do not have the ability to record to the cloud.

Because shared computers in FAU classrooms and labs are regularly wiped, local recordings saved to those computers will be lost. Therefore, all instructional and official recordings by faculty and staff should be made to the cloud.

1. How to Start and Stop a Cloud Recording

Starting a recording is straightforward. You must be the host of the meeting.

  1. In your live Zoom meeting, click the Record button on the main control toolbar. 
  2. A small menu will appear. Select Record to the Cloud. 
  3. The recording will begin. You will see a "Recording..." indicator in the top-left corner of your Zoom window. The "Record" button on the toolbar will change to show Pause and Stop icons.
    • Pause Recording: Temporarily pauses the recording. Use this for short breaks. Click it again to resume.
    • Stop Recording: This will end the current recording file. If you start recording again in the same meeting, it will create a new, separate video file.
  4. The recording will automatically stop when you end the meeting.

2. Finding and Sharing Your Cloud Recording

Your recording is not available instantly. Zoom needs to process the video first. For longer meetings, this can take some time.

Step A: The Email Notification

You do not need to keep checking the website. Zoom will automatically send an email to your FAU address as soon as the recording is ready to be viewed. This email contains links to view and manage your video.

Step B: Accessing Recordings on the Zoom Portal

  1. Open your web browser and go to the FAU Zoom portal: https://fau-edu.zoom.us
  2. Click Sign In and log in.
  3. On the menu on the left, click the Recordings tab.
  4. You will see a list of all your available cloud recordings. 

Step C: Sharing Your Recording Responsibly

Before sharing your recording, it is critical to understand the university's policy on student privacy.

Disclaimer: The following information is provided as a university policy guideline and should not be considered legal advice. For specific legal questions regarding student privacy, please consult the appropriate university office.

Regardless of your methodology or approach, recorded lectures with students (in which their name, voice, and/or video is used) should not be downloaded or reused in any other course, section, or semester or shared with anyone outside of those registered for that particular course section. Doing so, is a violation of student privacy and FERPA regulations.

With this policy in mind, here is how to share the recording with your intended audience:

  1. In your list of recordings on the Zoom Portal, find the meeting you want to share and click the Share button next to it.
  2. A "Share settings" window will pop up. For most cases, you can simply click the Copy button to copy the "shareable link" to your clipboard.
  3. Paste this link into a Canvas announcement or an email intended only for the students registered in that specific course section. (Image: Screenshot of the recording share settings window, with an arrow pointing to the "Copy" button for the shareable link.)

 

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