Sharing Files and Folders using OneDrive PC and Mac

You can use Microsoft OneDrive to share documents, files, and entire folders with people. The files and folders you store in OneDrive are private until you decide to share them, and you can see who a OneDrive file is shared with or stop sharing at any time.

 

Sharing Options

 


Direct access:

1. Go to the OneDrive Website and sign in with your FAU email address.

2. Pick the file or folder you want to share by selecting the circle in the upper corner of the item.

3. Select 3 dots next to the name of the file or folder

4. Select Manage Access from the list

5. Click on the plus sign next to Direct access

6. Enter email of recipient (can be external email)

7. Choose level of permission (e.g. Do you want the invitees to be able to edit or simply view the document?)

  • Can view - allows the recipient to only view the file or folder; they cannot make changes to it. This can be further restricted by selecting the option to Block download, which means they cannot save a local copy.
  • Can edit - allows the recipient to make changes to the file or folder. 

8. Click Grant Access

 

Links giving access:

1. Select the Share icon

2. Choose level of sharing

  • Anyone – gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else.
  • People in <Your Organization> - gives anyone in your organization who has the link access to the file, whether they receive it directly from you or forwarded from someone else
  • People with existing access - can be used by people who already have access to the document or folder. It does not change the permissions on the item. Use this if you just want to send a link to somebody who already has access.
  • Specific people - gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.

3. Choose level of permission. Additionally, when creating a link, you can set an expiration date, as well as a password to access the file. (You will need to provide the password to the person or people you're sharing the file with.)

4. Select Apply. You can send the link in an email or copy and paste the link in a message or wherever else you’re sharing the link.

 

 


Sharing through the OneDrive App:

You can also generate sharing links through the OneDrive desktop app for Windows 7, Windows 10, and Mac. However, these links are set by default to Edit permission. If you only want someone to have View permission, you'll need to use the OneDrive website to generate the link (or modify the one you just created).

 

First make sure the OneDrive application is set up:

PC -  https://helpdesk.fau.edu/TDClient/2061/Portal/KB/ArticleDet?ID=99800

Mac - https://helpdesk.fau.edu/TDClient/2061/Portal/KB/ArticleDet?ID=99816

 

PC: 

Your OneDrive folder can be found:

  • On the left of the filer explorer
  • Searching for it using the Start Menu
  • Taskbar icon (bottom right of your screen)

 

 

You can share files easily by right-clicking on the file and choosing "Share

 

 

Mac:

Your OneDrive folder can be found:

  • On the left of Finder
  • Searching for it using Spotlight Search
  • Taskbar icon (top right of your screen)

You can share files easily by right-clicking on the file and choosing "Share

 

 

 

 

 

Details

Article ID: 117866
Created
Wed 10/7/20 5:38 PM
Modified
Wed 1/20/21 10:45 AM