Public Zoom Meetings

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Zoom meetings with embedded passcodes should not be posted publicly

Why Use Registration for Public Meetings?

Requiring registration provides a crucial layer of security.

  • It Deters Disruptions: The need to fill out a form is a significant barrier for automated bots and casual disrupters ("Zoombombers").
  • It Provides Insight: You receive a list of everyone who has registered, giving you an idea of who plans to attend.
  • It Gives Each User a Unique Link: Each registrant receives a unique link to join, which should not be shared. This helps mitigate unauthorized access.

How to Set Up a Meeting with Registration

The registration feature is configured when you schedule your meeting on the FAU Zoom Web Portal.

  1. Go to the FAU Zoom Web Portal: https://fau-edu.zoom.us and sign in.
  2. Click Meetings on the left menu, then click the Schedule a Meeting button.
  3. Fill out your basic meeting details (Topic, Date, Time, Description).
  4. Find the Registration option. Check the box labeled Required. 
  5. Once you check the box, two approval options will appear:
    • Automatic Approval: Anyone who fills out the form will automatically receive the link to join.
    • Manual Approval: You must manually review each registrant and approve or deny them.
  6. For most public events, Automatic Approval is sufficient.
  7. Configure any other meeting settings (like enabling a Waiting Room for extra control), then click Save.

Customizing Registration for Automatic Approval

After you save the meeting, you can customize the registration process.

  1. On the meeting management page, scroll down to the bottom. You will see several new tabs, including "Registration," "Email Settings," and "Branding."
  2. Click on the Registration tab, then click the Edit button on the right side of "Registration Options." 
  3. A pop-up window will appear. Select the Approval tab.
  4. Ensure that Automatically Approve is selected.
  5. It is also recommended to check the box for "Send an email to host when someone registers."
  6. Click Save All.

Now, when a user clicks your public link, they will be taken to a registration form. After they submit it, Zoom will automatically email them their unique link to join the meeting.

Important Security Reminder

Requiring registration is a powerful tool, but it is not a replacement for active meeting management. The link you post publicly leads to a registration form, not directly to the meeting itself, but you should still be prepared to manage your participants.

We strongly recommend you review all the in-meeting security controls available to you as a host.

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