Setting up Gmail within Outlook to move emails

This process will entail setting up your Office 365 email and Owl Mail email within Outlook, then moving the emails directly in the client.

If you do not have the outlook client installed on your machine, you can Google ‘FAU office 365’; the first link will give you instructions on how to install office products (for active students and employees only)

Setting Up Microsoft Outlook with Office 365 email for Windows

  1. Ensure you have an active Internet connection.
  2. Open Outlook
  3. On the "Auto account setup" screen, enter your full email address (ie., password and name.
  4. Click Next
  5. A screen will pop up "Windows Security"
  6. Enter your password when prompted.
  7. Click OK
  8. Outlook will configure.
  9. Click Finish.
  10. Enter your password when prompted.
  11. Ensure the box is checked for "Remember my credentials"
  12. Outlook setup is complete. Your email should start to come into your Outlook inbox.

Setup your Owl Mail in Outlook

Before continuing with these instructions, please set your Owl Apps Password.  You can use the same password as you do for your FAUNet ID, but keep in mind that the Owl Mail password is not synchronized with your FAUNet ID password, so if you change your FAUNet ID password the OwlMail password will not change unless you manually change it. 

First, we need to enable IMAP protocol access in Gmail. To do that, log into Gmail and click the Settings gear and choose Settings from the menu.

Click Forwarding and POP/IMAP.

Click Enable IMAP and click the Save button at the bottom.

Now you may choose to Sign Out of Gmail.

To allow less secure apps to access gmail:

Select the Gear Icon in gmail > Settings

Next select "Accounts" in the top tab bar

Then select "Google Account Settings"


Select "Security" from the left side bar

Scroll down to "Less Secure App Access" and select "turn on access"

Next, toggle the bar to turn it on


In Outlook 2016, click the File ribbon, Account SettingsAccount Settings

Click New


Choose Manual Setup or additional Server types and click Next.

Choose POP or IMAP and click Next.

Fill in your information and click More Settings

Incoming mail server:

Outgoing mail server:

Click Outgoing Server. Put a checkbox on “My Outgoing Server (SMTP) requires authentication”​​​​​​​

Click the Advanced tab. Fill in the ports for incoming and outgoing servers then click OK.​​​​​​​

Click Next

Click Close to dismiss the “Test Account Settings” dialog box.​​​​​​​

Click Finish to close the Add Account dialog box.​​​​​​​

Click Close to close the Account Settings dialog box.


Once you have both mailboxes added to Outlook, you can simply drag emails (or folders) from one email to the other.

Was this helpful?
0 reviews


Article ID: 82861
Wed 7/10/19 4:33 PM
Tue 3/31/20 3:04 PM