The Office of Information Technology's (OIT) Value Management Office (VMO) supports all project management activities throughout the department.
A technology project is defined as request submitted by one of our stakeholders, that asks for a series of tasks that must be completed to attain a certain outcome, wherein the goals are measurable and align with business objectives (relevant), of which may add value to the organization by enhancing student/faculty/employee experiences, increasing efficiency in current products or services, meeting compliance standards, reducing overhead costs, and/or increase revenue for the University over any given period of time. In addition, all effort that will require more than 40 hours of work, will be evaluated as a project.
The following methods and tools will be used to keep stakeholders and outside parties informed about the project.
- All project phases and project communication (weekly status, etc) will be managed through Meisterplan’s portfolio management tool.
- Project team and stakeholders will be identified and have access to view the project details and receive transaction generated emails with reports and status updates.
- Meeting frequency to be determined based on project needs.
- Review of the Software Development Life Cycle plan
| Steps |
Tasks |
| Project Submission review by Project Manager (2 weeks). |
Tasked to determine if it is a project or service request. |
| Project review by the OIT Project Review Board (PRB) (Meets once a month). |
Tasked to determine feasibility, duplication of efforts and validation of architectural requirements. |
| Project prioritization by the OIT Project Governance Committee (PGC) (Meets once a month). |
Tasked with the prioritization of projects based on estimated resource capacity. |