Surplus Property
All surplus request tickets must include the correct corresponding form attached to them. For furniture, supplies or equipment with no FAU barcodes, the Non-Capital Assets Surplus Form can be used. If the request is for the removal of items with a RED barcode, the Capital Asset Surplus form needs to be completed and be signed by the Cost Center Manager and the Accountable officer of the department. Surplus requests can take up to two weeks to be completed. Please allow for enough time when placing the request.
*Computer surplus requests need to include a Computer Deactivation Form*
*A request form filled out due to theft requires a police report to be attached to ticket*
Computer Deactivation Form
This form needs to be filled out and accompany the surplus form when a computer or any electronic with internal memory is surplused.
Equipment/Furniture Request
When a department is looking for available surplus equipment or furniture, an email request can be submitted stating what items are needed to property@fau.edu. If the items are available, a member of the Property Management Office will contact you and arrange for the delivery of the item(s).
Property Asset Cost Center Manager Change Form
The Asset Cost Center Manager Change Form should be filed when there is a change in department head, principal investigator, or a Department's assignment of accountability. When there is a large physical location move involving a change in Accountable Officer, notify the Property Management Department to perform a physical inventory to assist in relieving the outgoing officer and in making the transition of accountability to the new accountable officer.
Equipment Transfer Form
The Transfer Form needs to be filed when assets ownership is been transferred between FAU departments. This form will not be processed unless the item has a current inventory date. If an item is simply being moved from one location to another buts stays under the same department responsibility, a location transfer, that can be completed with an email to property@fau.edu. If a whole department, office or unit is moving, the Property Department will be glad to perform a physical inventory at the new location.
Off Campus Request
When a FAU employee is looking to take equipment off campus for any amount of time, a ticket needs to be submitted along with the accompanying form. A member of the Property Management Office will scan the items upon their return to campus. Should equipment be off campus for longer than one physical inventory cycle, the ticket will remain open and be updated every year to certify the items are still in use. Off Campus Equipment Request needs to be completed by the requester when equipment is being removed from campus for the purposes of performing University business off site. The form acknowledges that the specific equipment is not available for the State mandated annual inventory and provides the approval for authorizing the requester to be removing and to be in possession of University property off campus. The Form must be either renewed or re-certified periodically. When an equipment item is returned, the Property Department must be notified so the item can be inventoried, and the form can be deactivated. It is recommended to fill out the form with an "indefinite" ending date. If an indefinite time frame is requested, a new "E-Mail" process will automatically request your annual certification; otherwise a new form will need to be filled out on or before the expiration date of the original form.
*Please note* This form needs to be signed by the Accountable Officer and Dean of the College. The form must scanned and submitted as an attachment to the ticket.
Issue Property to a Worker
When new or existing property, regardless of dollar value, needs to be issued to a worker, a ticket should be submitted. In the ticket, please include a property description, serial number, and barcode (if applicable).
*Please note: Should the department want a barcode affixed to the property for more accurate accountability, please put in ticket and a member of Property Management will provide a barcode*